Call for Proposals

We want exciting and engaging session proposals for the 2018 NESAWG conference and yours may be one of them! Our conference will be held in Philadelphia, Oct. 24-26, 2018. We look for sessions that tackle systemic issues with engaging activities and presentations that prioritize the leadership and voices of those most impacted by the issue discussed. Priority will be given to sessions presented by traditionally underrepresented groups (people under 25, people of color, immigrants, women, low and moderate income people, people with disabilities, and LGBTQIA+ people) which directly address some aspect of inequity in the food system. You will be asked to indicate this representation in the form.

Tracks will be determined once submissions have been accepted. Some tracks of interest to the conference planning committee include:

  • Equity and racial justice in the food system
  • Policy and advocacy
  • Urban agriculture
  • Food and agriculture issues unique to Philadelphia and Pennsylvania
  • Dairy crisis in the Northeast

Where’s The Youth Track? Instead of including a separate youth track, we are actively seeking youth presenters represented in our programming sessions. This includes sessions led entirely by youth and sessions with multi-generational collaboration. Not all sessions need to have a youth presenter; rather, we want our lineup of sessions and conference presenters to reflect many aspects of diversity, including age diversity. For more info, please read this blog post on our website.

Please carefully read all the information below before submitting your session. If you have any questions, contact us at

  • The deadline for submitting a session is June 14, 2018 at 9am Eastern time. Sessions submitted after this date will NOT be considered for inclusion.
  • Session blocks will be 75 minutes long.
  • You may submit as many proposals as you want.
  • Proposals will be reviewed and approved by the NESAWG Conference Planning Committee and submitters will be notified by email by mid to late July.
  • The submitter is responsible for confirming all presenters and communicating details and logistics to them.
  • Presenters must register for and attend at least one day of the conference.
  • Presenters in sessions selected for inclusion agree to help with publicity. Sample announcements for various media (such as Facebook and Twitter posts) will be available.
  • Please do not submit proposals that include presenters who have not expressed either a commitment or interest in presenting.
  • You will be able to edit your submission after you submit it, and up until the deadline.

If you wish, you can download a copy of the submission questions for review. Note that you must submit your session through the Google form below. Emailed submissions will not be accepted.

In general, we prioritize sessions that:

  • Are appropriate and of interest for those actively engaged in creating a just and sustainable food system beyond personal lifestyle choices, including but not limited to youth activists, policy advocates, researchers, farmer service providers, government agency staff, NGOs, health care practitioners, nutritionists, students, farmers, farmworkers, community activists, social entrepreneurs, distributors, processors, food service providers, cooperative extension, etc.
  • Feature presenters from diverse backgrounds, perspectives and experiences, particularly those who have been excluded from or underrepresented in the local/sustainable food movement
  • Are interactive, participatory, and allow significant time for discussion and other engagement among attendees; draw from the collective knowledge and wisdom of session attendees to advance thinking on the topic
  • Consider equity issues in food systems work
  • Create energetic welcoming spaces where attendees feel safe and comfortable to ask questions, interact, engage and avoid the excessive use of academic jargon or acronyms.

We typically DO NOT include sessions that:

  • Promote new products, books, speaking tours, businesses, etc.
  • Are meant to educate individuals about personal lifestyle choices, such as dietary changes.
  • Feature lecture style presentations of just one presenter with little to no engagement with the participants

NESAWG provides

  • Discount registration for up to four presenters. Presenters can apply for additional assistance based on financial need. Presenters 25 and under living more than 50 miles from the conference site can also apply for travel/lodging scholarships. Presenters must register for at least one day to attend and present.
  • Flip charts, projectors and screens, computer speakers if needed, and sound systems for rooms that require it. All rooms will have basic internet access but not enough to stream video. Rooms will be set up classroom or theatre style, depending on the size of the room. We’ll do our best to accommodate additional supply requests and room set up needs but cannot guarantee it. All presenters must supply their own laptop computers and any special adapters needed to connect their laptops to projector cables.

To learn about the kinds of sessions featured at NESAWG Conferences, read session descriptions from our 2017 and 2016 conferences. Please email us at if you have any questions that cannot be answered with the above information.