Job Description: 2018 Conference Manager
NESAWG’s purpose is to harness the power that exists in our multi-sector regional network and catalyze meaningful change toward a sustainable and just food system. We do this through peer-learning, network convening, collaborative partnerships, policy advocacy, research, information sharing, and our annual It Takes a Region Conference. Our network spans 12 Northeastern states, from Maine to Maryland and Washington, D.C., and convenes over 500 organizations and thousands of individuals, including farmers, policy advocates, farm service providers, food justice activists, food hub managers, government agencies, students, researchers, nutritionists, regional planners, entrepreneurs, NGO leaders, and more.
NESAWG seeks a highly organized, detail-oriented self starter to plan and execute our annual conference. NESAWG’s It Takes A Region Conference, now in its 25th year, is our flagship program, bringing together farm and food systems practitioners from across our region for three days of networking and learning. Our 2018 Conference will be this fall in Philadelphia. The Conference Manager will work with the Executive Director and Conference Planning Committee to organize and carry out a successful and energizing conference. This is a part-time, non-exempt position averaging 20 hours/week from early spring to late fall with opportunity to continue in the position in 2019. Exact span of time will depend on the date of the conference.
Oversees planning of the 2018 Conference, including workplan, program, sponsorships, and volunteer management
Works with Executive Director to oversee conference program development process, including:
Managing Conference Planning Committee and facilitating regular meetings of Planning Committee and subcommittees
Managing session proposal process, including session solicitation, review & confirmation
Work with conference venue to coordinate conference logistics and help manage costs, including rooms, AV needs, menu needs, and other logistics
Works with Executive Director and Communications Manager to plan and execute conference outreach
Works with Executive Director to secure conference sponsorships and manage sponsor relationships/benefits
Manages relationships and communications with conference presenters, including answering questions and collecting program information and session needs
Manages conference scholarship process, including scholarship application, review & award logistics
Handle logistics at conference, including managing registration table, working with hotel staff, managing A/V needs, and managing conference volunteers and staff
Help with conference follow up, including conference funder communications, conference survey analysis, and final conference report
Supervises Conference Program Assistants (providing support leading up to and at the conference)
Reports to Executive Director and Board on progress of conference throughout the year
Highly organized, detail-oriented self starter who takes initiative and has demonstrated ability to work independently and manage and prioritize multiple tasks
Strong time management and problem solving skills
Collaborative work style and ability to work remotely
Experience managing high-performing staff and volunteer teams
Highly professional communication and interpersonal skills
Previous experience in event planning or in managing event logistics
Proficiency with MS Office, online collaboration and project management tools (including
Google Drive and Hangouts), event management platforms (including Eventbrite), CRM tools (including Insightly) and a general comfort and ease with similar technologies and cloud-based tools
Must have reliable and strong internet and phone connection and provide own computer and phone
Must be available to attend NESAWG conference in Philadelphia
Interest in sustainable agriculture and food systems and existing network of relationships in the Northeast are a plus
Patience and sense of humor required
Reports to: Executive Director
Compensation: $20-$25/hour, depending on experience
Timeframe & Schedule: 20 hours a week on average, starting in early spring, 40+ hours anticipated during conference week
Location: This is a remote position. Preference will be given to candidates residing in or near Philadelphia, but candidates can reside anywhere in our region which includes Maine, Vermont, New Hampshire, Massachusetts, Rhode Island, Connecticut, New York, New Jersey, Pennsylvania, Maryland, Delaware, West Virginia, and Washington, D.C. Candidates must have a reliable and strong Internet and phone connection and provide their own computer and phone.
To Apply: Please send resume and cover letter to firstname.lastname@example.org with “Conference Manager Application” in the subject line. Mailed applications will not be accepted. No phone calls please. Deadline to apply is February 7, 2018 but applications will be considered on a rolling basis.
NESAWG, a project of Tides Center, is an “at-will” and equal opportunity employer. We are actively seeking applications from people historically underrepresented in this work, including but not limited to women, people of color, disabled people, veterans, and LGBTQ individuals. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender (including pregnancy and gender expression) identity, color, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance.
Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.